Board Positions and Responsibilities

President

Performs all needed actions to keep the chapter running. Monitors the work of all other board members (“Officers”) and ensures each member is fulfilling their outlined duties. Responsible for sending or delegating communication to all members of the chapter. Delegates any chapter duties to any of the chapter officers. Serves as second chair on the Girls in Aviation Day Committee.

Vice President

Performs any presidential duties if the President is unable. Serves as the Chairperson for the Girls in Aviation Day Committee and serves on the Outreach Committee.

Treasurer

Responsible for keeping financial records for the chapter. Must also file federal 990N and state franchise taxes annually. Collects annual dues from each member and coordinates with the Membership Chair to maintain a current chapter roster. Serves on the Membership Committee. Oversees the budget for the Girls in Aviation Day Committee.

Secretary

Maintains the records for the chapter. Keeps detailed meeting minutes at every executive board AND membership meetings. Has meeting minutes available to anyone that requests them within 48 hours of meetings. Uploads meeting minutes to the Drive account within 48 hours of meeting end. May delegate any secretarial duties to the Assistant Secretary with appropriate notice (at least 72 hours’ notice for meeting minute delegation).

Assistant Secretary

Assists the Secretary in maintaining records for the chapter. Fulfills secretarial duties when the Secretary is unable. The Secretary must delegate this responsibility to the Assistant Secretary no less than 72 hours in advance of the meeting. Serves as the Chairperson on the Scholarship Committee.

Membership Chair

Maintains a current membership roster for the chapter. Works with the treasurer to maintain a current dues-paid record. Sends a reminder email to chapter members the month their chapter membership will lapse. Submits a bimonthly roster to the board. Updates chapter roster with headquarters at least quarterly. Serves as the Chairperson for the membership committee.

Program Chair

Provides chapter with monthly activities related to aviation. Coordinates all details regarding tours and activities with appropriate contacts. Sends event information to board 1.5 weeks prior to events. Coordinates with Social Media Chair to disseminate event information and works with the Webmaster to maintain an online calendar of membership meetings.

Outreach Chair

Helps the chapter serve the community with at least one community service project or event each year (excluding Girls in Aviation Day). Serves as chairperson on the Outreach Committee and serves as second chair for Girls in Aviation Day committee.

Fundraising Chair

Compiles annual sponsorship forms to distribute to potential local and national sponsors. Serves as chairperson for fundraising committee. Updates board bimonthly on fundraising goals and milestones met. Serves on the Girls in Aviation Day Committee.

Webmaster

Produces and maintains the chapter’s website. Updates website with important chapter events, fundraising initiatives and pertinent aviation related topics interesting to members. Communicates with appropriate board members to keep information on the website up to date and interesting for members.

Social Media Chair

Maintains communication with chapter members through all social media platforms the chapter utilizes. Facebook, Twitter, Instagram, and LinkedIn should be updated at least biweekly or more if necessary. Works with Membership Chair and Program Chair to deliver important meeting and program information via social media platforms prior to events.

Schedule of Board Member Terms

Jan 2020 - Dec 2021

Vice President

Secretary

Treasurer

Social Media Chair

Fundraising Chair

Jan 2021 - Dec 2022

President

Program Chair

Webmaster

Outreach Chair

Assistant Secretary

Membership Chair

Jan 2022 - Dec 2023

Vice President

Secretary

Treasurer

Social Media Chair

Fundraising Chair

Jan 2023 - Dec 2024

President

Program Chair

Webmaster

Outreach Chair

Assistant Secretary

Membership Chair

Jan 2024 - Dec 2025

Vice President

Secretary

Treasurer

Social Media Chair

Fundraising Chair

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P.O. Box 1001, Grapevine, TX 76099 |  waintx@gmail.com

© Women In Aviation, North Texas Chapter